Skip to main content
iVentory logo
For Producers and Resellers

Your branded portal. Your domain. Your clients.

iVentory gives promotional-product producers and embroidery shops a white-label client portal that runs under your own domain — so your industrial customers see your brand, not ours.

Request a demoSee pricing
The breaking point

The moment Excel stops being enough

It usually happens on a Friday afternoon. A retail-chain client calls to ask how many branded jackets are still at the Hamburg branch — and you have three different spreadsheets open that each say something different. You know the jackets exist. You just cannot tell them where they are right now.

You built your agency on craft and trust. Customers come back because you know their brand inside out, because you remember that the Dresden branch always over-orders polo shirts and the Leipzig branch never orders enough caps. That knowledge lives in your head and in your inbox — and as the fifth, the eighth, the twelfth client comes aboard, the system starts to crack.

Forty-six percent of brand procurement managers name slow manual processes as their primary pain point. Their frustration becomes your risk: the branch manager who gets the wrong logo version, the reorder that slips through because it was buried in a reply-all thread, the client who quietly switches supplier because their portal experience felt more professional elsewhere.

iVentory was built by a promotional-products agency that ran into exactly this wall. The answer is not a generic inventory tool repurposed for your trade — it is a platform designed from the ground up for the producer-reseller-industrial-customer relationship, with your name and domain on the front door.

Use cases

Three real shapes

Use case 01

Embroidery shop serving 8 retail-chain customers across DACH

A small embroidery shop in Saxony has built steady relationships with eight regional retail chains. Each chain has between four and twenty branches. Reorders arrive by email, sizes are confirmed by phone, and a master spreadsheet tracks who ordered what — until someone updates the wrong row.

With iVentory

With iVentory, each retail-chain customer logs into their own portal and sees live stock levels per branch, ordered under the shop's domain. Reorder requests arrive as structured orders, not emails. The shop's team responds to exceptions, not to status enquiries.

Use case 02

Promotional-products agency with 35 customers including franchise networks

A mid-sized promotional-products agency manages branded merchandise for 35 industrial clients, several of which are franchise systems with 30 to 80 outlets each. Logo versions differ between legacy franchisees. Centrally approved items must not be substituted. Tracking this across email threads and per-client spreadsheets consumes two staff days a week.

With iVentory

iVentory's Operator Branding module pre-fills the franchisee name on every order automatically. Outdated-design items are locked from reorder the moment the agency flags a logo version change. Two staff days per week become an afternoon.

Use case 03

Print house adding inventory tracking as a paid upsell

A printer and sign-maker already produces exhibition banners, branded flags, and seasonal point-of-sale material for twelve corporate clients. Post-delivery, those physical assets disappear into client locations with no visibility. The printer has no record of where a banner is, whether it is still in use, or when it was last serviced.

With iVentory

The print house activates iVentory's Asset module and offers physical inventory tracking as a named upsell service. Each banner gets a QR code at production. Clients book items in and out of locations through the branded portal. The printer sees the full estate — and a new revenue line.

It looks like you built it

Your portal. Not ours.

Every client who logs in sees your agency's name, your logo, and your domain. iVentory runs the infrastructure; your brand is on the front door. Your clients' data is completely isolated from every other agency on the platform — they cannot see each other, and neither can you.

  • Custom subdomain or full domain — inventory.youragency.de or your choice
  • Full UI re-skin: your logo, your colour palette, your agency name throughout
  • Complete tenant isolation — your customers, your orders, your data only

What changes in practice

The gains producers report are not about software features — they are about hours reclaimed from status calls, reorder revenue that no longer slips through, and client relationships that feel more professional on both sides of the portal.

Hours back per week, not minutes

Time on status enquiries

Threshold-triggered, not email-chased

Reorder capture

Days, not weeks, to a live portal

Client onboarding

FAQ

Reseller-flavoured questions

  • Is the portal actually branded with my domain?

    Yes. You can use a custom subdomain (for example, portal.youragency.de) or point a full domain directly at your iVentory tenant. Your clients see your name throughout — there is no iVentory branding visible to them on the customer-facing portal.

  • Can I set different pricing for each of my industrial customers?

    Yes. Each client portal is configured independently. You control which articles are visible, what pricing is shown, and which ordering rules apply — per client. A franchise network and a single-location client can be on completely different terms.

  • Can my clients' employees access the portal without a full account?

    Yes. The QR Inventory module lets frontline employees scan a QR code on a physical item and report its status — lost, damaged, moved — without a portal login. Full portal access with ordering rights is separate and configurable per client.

  • How does module licensing work — do I pay for everything at once?

    No. You activate only the modules your business needs. Unactivated modules are not charged. If a client asks for a feature you have not enabled, iVentory shows an internal upsell page visible only to you — not to your clients.

  • Can I migrate my existing Excel client data into iVentory?

    Your setup fee includes a first-data import as part of onboarding. The Professional and Business tiers include a structured onboarding package where the team works with you to map and import your existing article lists, branch addresses, and client configurations.

  • What if one of my clients wants the platform branded under their name instead of mine?

    The default model is your agency's branding throughout — your clients see your portal, not a white-label product. If a specific client requires their own sub-branding within the portal, that is a configuration available on Business and Enterprise tiers. Talk to us about what that looks like for your setup.

See your branded portal in 30 minutes

Request a demo and we will walk you through a live iVentory tenant configured for a promotional-products agency — your domain, your logo, your client structure.

Request a demoSee pricing